BEFORE YOU REGISTER:
The registration process will ask you to identify your choices of preferred booth location and confirm you have read and agree to the terms and conditions. Please refer to the relevant documents prior to beginning the registration process.
The only one of its kind in Canada, the AMMI Canada – CACMID Annual Conference provides an interactive venue where experts in the fields of diagnostic microbiology, antimicrobial stewardship, infectious diseases, infection prevention and control, and public health meet. The conference attracts attendees from across Canada and internationally. It provides updates on a variety of topics to a diverse audience of clinicians, microbiologists, laboratory technologists, public health professionals, infection prevention and control practitioners, students and residents. The conference is governed by the Central Planning Committee, which is composed of representatives from both AMMI Canada and CACMID.
AMMI Canada, CACMID and Unconventional Planning are the ONLY official housing agents for the annual conference. No other housing company, travel agent or third party agency is authorized to place hotel reservations on behalf of the AMMI Canada – CACMID Annual Conference.
Attendees are responsible for their own hotel accommodations. A limited number of rooms have been set aside for our group at the Sheraton Vancouver Wall Centre and our preferred rates will be available until March 16, 2020, or until our group block is sold-out, whichever comes first.
For hotel accommodations at the Sheraton Vancouver Wall Centre, exhibitors are required to reserve their rooms by March 16, 2020.
Individual reservations for the Sheraton Vancouver Wall Centre: Be sure to use our conference link to receive our preferred rates – click here.
If a room block of five (5) or more rooms is needed, the reservations must be booked through the AMMI Canada – CACMID Annual Conference Secretariat. Send all room block information by email to email@example.com in the form of a spreadsheet with the following information: guest names, arrival dates, departure dates, any special notes, and a valid credit card number to hold the reservations (the credit card will not be charged unless a room is cancelled after March 16, 2020).
APPLICATION/ACCEPTANCE/CONFIRMATION: Submission of this application for exhibit booth space constitutes a binding agreement upon the applicant, subject to the terms, rules and regulations set forth in the exhibitor prospectus – click here.
TERMS AND CONDITIONS: Review the terms and conditions in the exhibitor prospectus – click here.
EXHIBIT SCHEDULE: Review the exhibit schedule in the exhibitor prospectus – click here.
BOOTH ASSIGNMENT: Review the exhibit hall floor plan to identify your top three choices of booth location – click here. If you would prefer to be assigned booth space away from or next to another exhibitor, please provide details. All requests will be noted and taken into consideration.
The AMMI Canada – CACMID Annual Conference Secretariat assigns space as equitable as possible. Sponsors receive first priority booth assignment, followed by first-come first-served based on registration date thereafter.
The first round of booth assignments will be issued on or around January 27, 2020. Once the first round assignments have been made, an updated floor plan will be available for additional exhibitors to choose from remaining booth spaces. The second round booth assignments will remain open until February 24, 2020. If a company has not selected a booth location by this date, the conference secretariat will assign a booth based on space available.
The AMMI Canada – CACMID Annual Conference Secretariat reserves the right to make the final decision with regard to booth space allocation and to change a space assignment after the assignment is made should it become necessary to do so. Exhibitors will be notified immediately should this be the case.
The AMMI Canada – CACMID Annual Conference Secretariat reserves the right to revise the floor plan to meet the needs of the majority of exhibiting companies and the overall conference.
EXHIBITOR DIRECTORY: Your participation includes a brief profile of your organization (maximum 25 words per booth space) along with contact information in the exhibitor directory section of the conference final program guide. The final program will only be available as an electronic file. Submit your entry for the exhibitor directory by MONDAY, FEBRUARY 24 – click here.
EXHIBIT BOOTH STAFF REGISTRATION: Register the representatives from your organization who will be staffing your booth during the conference by MONDAY, APRIL 6 – click here.
Name badges are required by all participants to access the exhibit hall. Exhibitors must be pre-registered and will receive a name badge on-site. Registered exhibitors are invited to attend events in the exhibit hall. Each booth space includes registration for two exhibitors (and some sponsorship levels also include additional). Extra booth representatives in addition to your allocation may be registered at $100 each, plus GST.
CONFERENCE REGISTRATION: Exhibitors who wish to attend the full conference and scientific sessions must be registered online for the conference – click here. Discounted rates are available until March 16, 2020.
TRAVEL DISCOUNTS: The AMMI Canada – CACMID Annual Conference Secretariat has secured special discounts for travel to and from Vancouver for the conference with Air Canada and WestJet.
To take advantage of travel discount offers, you will need the booking instructions provided in your exhibitor registration confirmation email. If you are registered, but you are unable to locate this communication, please contact firstname.lastname@example.org.
MEETING/EVENT SPACE RESERVATIONS: If meeting and/or event space is needed, exhibitors must go through the AMMI Canada – CACMID Annual Conference Secretariat – phone 613-260-3233, extension 103, or email email@example.com.
Notice of cancellation must be submitted in writing and will result in a refund based upon the following schedule: cancellations submitted 120 days before the beginning of the event will receive a full refund less a $200 administrative fee; cancellations submitted 119 to 60 days before the event will be refunded 50% of the total exhibitor commitment; no refunds will be provided within 60 days of the event.
The AMMI Canada – CACMID Annual Conference Secretariat reserves the right to resell/reassign exhibit space upon receipt of written cancellation. Applications not fully paid by the event start date are subject to cancellation and/or reassignment at the conference secretariat's discretion, without refund and with liability for the balance remaining due.